Capture, index, and retrieve invoices, receipts, bank statements, and supporting evidence in seconds. Reduce close friction, strengthen controls, and stay compliant with retention requirements.
Why it matters
Benefits
Quickly retrieve supporting documents by vendor, invoice number, PO, GL code, entity, period, approver, or payment reference – reducing PBC request turnaround and audit disruption.
Role-based access and controlled workflows help ensure only authorized users can view, approve, or modify financial documentation – supporting SOX-aligned control environments and reducing fraud risk.
Standardized indexing and centralized storage reduce duplicate invoices, missing approvals, and mismatched documentation – improving three-way match resolution and payment accuracy.
Apply retention schedules by document type and entity, ensuring records are kept for the required period and disposed of consistently – simplifying compliance with audit, tax, and regulatory obligations.
Use cases
Challenge
AP receives invoices through email, portals, and scans. Supporting documents (POs, receiving reports, approvals) are scattered, causing delays in three-way match and increasing late-payment risk.
Solution
Image Center centralizes invoice packets and indexes them by vendor, PO, invoice number, and cost center. AP can pull the full packet instantly to resolve exceptions and document approvals for audit.
Challenge
Accountants need consistent backup for accruals, reclasses, and allocations. Evidence lives in spreadsheets and email threads, making review and sign-off slow and inconsistent.
Solution
Store journal entry support as standardized document sets tied to entity, period, and account. Reviewers can validate backup quickly, and close teams maintain a clean trail for internal and external auditors.
Challenge
Auditors request samples of invoices, contracts, bank statements, and reconciliations across multiple entities. Teams scramble to locate files and re-create missing evidence.
Solution
Image Center enables secure, searchable retrieval with controlled access to requested evidence. Finance can respond with complete, consistent documentation and reduce repeat requests due to missing context.
More industries
FAQ
Image Center supports control objectives by centralizing financial evidence, enforcing role-based access, and standardizing how documents are captured and indexed. This reduces reliance on uncontrolled locations like email and shared drives, improves traceability of approvals and supporting documentation, and helps demonstrate consistent documentation practices during SOX walkthroughs and testing.
Yes. Image Center is designed to support finance-friendly indexing so teams can classify documents using fields such as vendor/customer, invoice number, PO, entity, department, cost center, GL account, and accounting period. This makes retrieval fast for AP, AR, close, FP&A, and audit support.
By keeping journal entry support, reconciliations, and close checklists in a centralized repository, Image Center reduces time spent searching and re-requesting backup. Standardized indexing and consistent document sets improve reviewer throughput and help ensure every entry has complete, reviewable evidence before sign-off.
Image Center can support policy-driven retention by document type and business context (for example, AP invoices, bank statements, fixed asset support, or tax workpapers). This helps finance teams keep records for required periods, apply consistent disposition, and maintain defensible governance – especially important during audits, disputes, and regulatory inquiries.
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